Time hack: color-code your calendar

Time is the one thing we all have the same amount of, and the one thing that will determine whether you will accomplish your goals or not.

I spend, ironically, a lot of time thinking about and managing my time. I, like most people, am pulled in a million different directions, and it’s easy to lose track of where I’m spending my time and if I’m moving things forward that are important to me.

One of the things I do to help me evaluate whether or not I’m effectively managing my time is color-coding my calendar. I have the following categories with a corresponding color:

  • Purple: family and personal (like running, etc.)
  • Blue: Dragon Army time (in the office, meeting with the team, etc.)
  • Green: time with clients and partners
  • Pink: doing good
  • Yellow: random

Every item on my calendar is color-coded according to these buckets. If there’s too much yellow in a week, I know I’m not spending enough time in the right areas. Over the course of a month, if there’s not enough pink, I know I’m not spending enough of my time doing good in the community.

What about you? What are some of your favorite time management hacks?


  1. […] It’s why I’ve continued to hone how I manage my calendar, with rules in place to regulate the amount of time I spend in various buckets (see: color-code your calendar hack). […]

  2. […] can then do things like color-code your calendar against the buckets, but the hard work is in finding deep focus on those three […]

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